Purchasing Assistant - Miami, FL

Position Overview

Location: Miami, FL
Department: Operations
Reports to: Purchasing Manager
FLSA Status: Exempt

Job Description

The Purchasing Assistant is a crucial member of the Nuage Designs team, responsible for providing administrative and operational support to the purchasing and inventory departments. This role ensures the seamless flow of inventory and materials from procurement through to delivery and internal processing. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple tasks efficiently to support the company’s supply chain and production needs.

Duties and Responsibilities

The key functions include, but are not limited to the following:

Order and Inventory Management:

Enter new inventory items into the system.
Create purchase orders and track vendor shipments to ensure timely arrivals.
Coordinate cargo pick-up and delivery, and process import shipment releases.
Follow up on purchase receipts and inform the team of any discrepancies.
Update inventory to reflect all purchase order receipts.

Production and Inventory Adjustments:

Create and invoice laundry jobs and linens.
Adjust individual inventory for all linens, completed work orders, and units being converted.

Logistics Coordination:

Coordinate bookings for shipments and deliveries.

Inventory Control & Stock Management:

Collaborate with warehouse staff to ensure accurate inventory counts and smooth receiving of goods.
Maintain accurate records of purchases, deliveries, and supplier contracts. Include details such as dates, vendors, quantities, and discounts.
Assist in managing inventory levels to minimize excess inventory and avoid stockouts.

Administrative Support:

Provide administrative support to the purchasing department. This includes filing, data entry, report generation, and other tasks as needed.

Compliance & Documentation:

Ensure all purchasing activities comply with internal policies, procedures, and relevant regulations.
Maintain audit-ready records of all procurement-related documents.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Language Ability:

Ability to read, analyze, and interpret business documents.
Strong communication skills, both written and verbal.
Bilingual in English and Spanish.

Math Ability:

Ability to work with mathematical concepts related to inventory, such as percentages, proportions, and volume.

Reasoning Ability:

Strong organizational skills and problem-solving ability with attention to detail.
Strong problem-solving skills and the ability to make decisions in a fast-paced environment.

Computer Skills:

Proficiency in Microsoft Office (Word, Excel) and inventory management software.

Education/Experience:

Bachelor’s degree in supply chain management, business, or a related field; or equivalent experience.
1-2 years of experience in purchasing, procurement, or supply chain management.
Previous experience in a purchasing, administrative, or inventory-related role is preferred.
Experience with inventory management software is a plus.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

If you meet the qualifications and are interested in this exciting opportunity, please submit your resume for consideration. We offer competitive compensation, benefits, and opportunities for growth and advancement.

Who We Are

Born in Miami, set at tables around the world, Nuage is a leading linen and event rental company with an extraordinary track record of helping customers execute their creative visions by incorporating our beautiful products when bringing milestone celebrations to life. We take pride in our extremely loyal customer base and our talented team, composed of genuinely caring individuals dedicated to delivering on our promises. We value imagination, diversity, and the growth opportunities we provide to our team. We're seeking innovative, smart, and hard-working individuals who thrive on creative thinking and ingenuity. Join us in our mission to inspire customers, create products that tell stories, and continually evolve our brand.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.