Part-time Bookkeeper & Office Assistant - Miami, FL

Position Overview

Location: Miami, FL
Department: Accounting
Schedule: Approximately 15-20 hours per week on site in Miami, FL
Reports to: Accounting Lead

Job Description

Reporting to the Accounting Lead, the Part-time Bookkeeper & Office Assistant is a critical support role that ensures the accuracy, efficiency, and organization of Nuage’s financial records and office administration. This position provides day-to-day support across accounting functions, assists the sales team with reporting and client documentation, and maintains smooth operational workflows.

This position will manage bookkeeping tasks, reconcile accounts, process invoices, and prepare financial reports while also coordinating administrative duties that keep the office running effectively. This role requires strong communication skills, attention to detail, and the ability to balance multiple priorities in a fast-paced environment. This is a part-time position (approx. 15–20 hours per week) with the potential to grow into a full-time role as the company expands.

Duties and Responsibilities

The key functions include, but are not limited to the following:

Accounting & Finance Support

Send daily invoices to clients and partners
Perform daily reconciliation of Stripe to the ERP (IE) and resolve discrepancies
Input and update resale exemption certificates
Collect receipts from employees to substantiate expense transactions
Follow up with vendors to update contracts and receive W-9s; assist with annual 1099 issuance
Support sales tax reconciliation and form filing
Assist with bank reconciliations
Assist with bookkeeping entries in Quickbooks and Ramp software
Manage credit reference requests and complete vendor profile forms
Support the accounting and sales team to follow up on net-terms payments, review the aging report for outstanding invoices, and review accounts on hold periodically

Data Entry & Analysis

Input data from various reports to support budget analysis and KPI tracking
Track labor costs by department from agency and ADP invoices
Extrapolate and manage various reports from the ERP system for revenue analysis
Maintain accuracy and consistency across internal databases

Office & Administrative Support

Order and manage office supplies and equipment
Handle incoming/outgoing office mail and shipping logistics

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

High school diploma or equivalent required
Asssociate’s degree in Accounting, Finance, or related field preferred, but not required
Coursework or certification in bookkeeping, accounting, or QuickBooks (or willingness to pursue) is an asset
1–2 years of bookkeeping, accounting, or administrative experience (internships, part-time, or related office work acceptable)
Strong attention to detail and accuracy in handling numerical data
Basic understanding of accounting principles (debits/credits, reconciliations, expense categorization)
Proficiency with Microsoft Excel/Google Sheets; experience with accounting software (e.g., QuickBooks, Xero, or similar) a plus
Strong organizational skills with the ability to manage multiple tasks and meet deadlines
Effective english verbal and written communication skills
Ability to maintain confidentiality and handle sensitive information with discretion
Comfortable working in a collaborative, team-oriented environment
Self-starter who is able to work independently and, at times, with little supervision
Bilingual in English and Spanish is a plus

If you meet the qualifications and are interested in this exciting opportunity, please submit your resume for consideration. We offer competitive compensation, benefits, and opportunities for growth and advancement.

Who We Are

Born in Miami, set at tables around the world, Nuage is a leading linen and event rental company with an extraordinary track record of helping customers execute their creative visions by incorporating our beautiful products when bringing milestone celebrations to life. We take pride in our extremely loyal customer base and our talented team, composed of genuinely caring individuals dedicated to delivering on our promises. We value imagination, diversity, and the growth opportunities we provide to our team. We're seeking innovative, smart, and hard-working individuals who thrive on creative thinking and ingenuity. Join us in our mission to inspire customers, create products that tell stories, and continually evolve our brand.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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